Have you ever planned an event and wondered how to choose the right dancefloor without getting overwhelmed by pricing, setup requirements or style options?
A dancefloor is often the heart of a celebration, and selecting the right one can completely transform the atmosphere of your wedding, birthday or corporate function. From materials and finishes to sizing and installation, there is a lot to consider if you want everything to run smoothly.
At Time 2 Hire, we help clients understand what truly matters so they can make stress-free decisions that suit their venue and budget. Whether you are planning indoors, knowing where to hire dancefloor setups and how the process works makes all the difference. Let’s break it all down so you feel confident choosing the perfect dancefloor for your next event.
Understanding Dancefloor Hire Pricing
Size and layout
Size is one of the biggest factors that influences the cost of hiring a dancefloor. Larger floors require more panels, more labour and more setup time, which naturally increases the price. The layout also plays a part. A simple square or rectangle is usually more affordable than a custom shape.
Many clients assume they need a very large floor, but in reality, only a portion of guests dance at the same time. Choosing a size that suits your guest count can help you stay within budget while still creating a vibrant atmosphere. At Time 2 Hire, we guide clients on selecting the right dimensions so their dancefloor feels generous without unnecessary overspending.
Style and finish
The style you choose also affects the overall pricing. Premium finishes like 3D Infinity or LED Starlight floors offer a dramatic visual effect but may cost more than classic options like white gloss. Each floor type brings its own character. LED floors light up beautifully in the evening, while white gloss provides a clean, elegant canvas that suits almost any theme.
The key is deciding which style delivers the most impact for your budget and event aesthetic. Some clients prioritise visual wow factor, while others prefer simplicity that blends seamlessly with their décor. Time 2 Hire offers a range of styles so you can pick the perfect balance of style and affordability.
Delivery, labour and ground conditions
Dancefloor hire is about more than renting panels. The delivery, installation and site preparation all contribute to the final cost.
Labour costs cover everything from transporting equipment to assembling the floor and performing final safety checks. Distance to the venue can also influence pricing, especially for events outside the central Perth region. We provide clear, upfront quotes so you know exactly what to expect. With the support of a Time 2 Hire, you can feel confident knowing the pricing reflects quality setup and professional care from start to finish.
Choosing the Right Dancefloor for Your Event
Matching the floor to your theme
Your dancefloor becomes a major visual feature of the event, so choosing one that complements your theme makes a big difference. A white gloss floor is perfect for elegant weddings or modern corporate events, thanks to its clean, polished finish.
Timber-inspired or darker tones suit rustic, garden or evening celebrations, blending naturally with warm lighting and greenery. If your theme leans towards glamour or nightlife energy, an LED floor or a 3D Infinity floor adds immediate impact. Matching the style to your décor, colour palette and venue layout ensures your dancefloor feels intentional and elevates the entire look of the event.
Time 2 Hire options: White Gloss, LED Starlight, 3D Infinity,
Time 2 Hire offers a range of dancefloors designed to suit different budgets, themes and venue types. The White Gloss Dancefloor is one of the most versatile choices, working beautifully across weddings, birthdays and formal events. The LED Starlight Dancefloor brings a sparkling, magical effect that transforms the space as soon as the lights dim. For clients wanting something bold and unforgettable, the 3D Infinity Dancefloor creates a dramatic visual illusion that guests love. The Black Gloss Dancefloor provides a sleek, contemporary finish ideal for modern weddings and corporate events, while the Black and White Checkered Dancefloor delivers a timeless, retro-inspired look that adds instant character to themed celebrations and gala dinners.
Each option is professionally maintained, installed securely and tailored to the size of your venue. As a trusted dancefloor hiring company, we help you compare styles, understand what fits your event and choose a floor that balances impact with practicality.
Setting Up Your Dancefloor: What Really Happens Behind the Scenes
Assessing the ground
A smooth and secure dancefloor begins long before any panels are placed. Our team starts by inspecting the surface where the floor will be installed. For indoor venues, this step is usually straightforward, as the area is already level and stable.
Grass, pavers, decking and gravel can all behave differently under pressure, so we assess the firmness, slope and overall stability of the ground. If adjustments are needed, we make them before installation to ensure the dancefloor sits safely and comfortably. This groundwork helps prevent movement, reduces trip risks and creates a perfect base for the rest of the setup. Understanding where to hire dancefloor solutions that include proper site preparation can make a noticeable difference to the final result.
Installing the panels securely
Once the area is prepared, the installation process begins. Dancefloor panels are carefully transported, positioned and locked together to create a stable, seamless surface. Each panel is aligned with precision to maintain an even layout, especially for floors with patterns or lighting features.
Finishing touches and safety checks
After the panels are secured, we complete the finishing touches that give the dancefloor a polished appearance. This includes wiping down surfaces, aligning edges, smoothing transitions and checking the stability of each section. LED and 3D floors may require additional testing to ensure lighting elements are functioning perfectly.
Before we leave, we run a full safety check to confirm the entire dancefloor is ready for use. This final step gives peace of mind and ensures your guests can enjoy every moment of the celebration without hesitation. With a fully prepared and professionally installed dancefloor, the event can start on the right foot and stay memorable all through the night.
Tips to Get the Most Value From Your Dancefloor Hire
Choosing the right size
Selecting the correct dancefloor size is one of the easiest ways to stay within budget while still creating an inviting space for guests. Many people assume they need the largest size available, but in most events, only a portion of attendees dance at the same time. A well sized floor creates energy by concentrating dancers together rather than spreading them out too thinly. Choosing a slightly smaller size can significantly reduce hire costs without affecting the overall experience. It also frees up space for tables, lounges or décor elements that enhance the event environment. With guidance from a reliable dancefloor hiring options like Time 2 Hire, you can feel confident choosing a size that suits both your venue and your budget.
Using lighting effectively
Lighting is one of the most impactful yet cost-effective ways to transform a dancefloor. Soft uplighting, fairy lights, coloured washes or simple spotlights can create ambience and draw attention to the floor without the need for additional décor.
Lighting also enhances the reflective qualities of white gloss floors and emphasises the visual effects of LED or 3D Infinity designs. Even with minimal styling, lighting can completely change the mood of your event and help the dancefloor become a standout feature. Focusing on smart lighting choices allows your event to feel more polished and stylish while keeping costs manageable.
Creating a layout that encourages dancing
Placement plays a big role in how much your dancefloor gets used. Positioning it centrally helps anchor the event, making it easy for guests to gather, watch and join in. Avoid placing the dancefloor too far from seating or the DJ, as this can break the flow and discourage people from getting up to dance.
Leaving enough space around the floor ensures guests can move comfortably without feeling crowded. Small touches like arranging lounges nearby or adding a drinks station within reach can also increase activity on the floor. With thoughtful layout choices, you can maximise the value of your hire and create a lively, engaging atmosphere that keeps guests dancing all night long.
Make Your Event Unforgettable With the Right Dancefloor
Have you been trying to figure out which dancefloor will give your event the best impact without adding unnecessary stress or confusion?
Hiring a dancefloor becomes much easier once you understand pricing, setup and how to choose the right style for your venue. With clear guidance and a team that understands what makes an event run smoothly, you can create a space that feels polished, welcoming and ready for a great night. At Time 2 Hire, we pride ourselves on being a reliable dancefloor hiring service that delivers quality, affordability and exceptional service. If you want a dancefloor that lifts the energy of your celebration, we are here to help you bring it to life.